The rising demand for effective logistics and transport solutions means businesses must optimize their processes and provide more services. Many businesses depend on the effectiveness of transportation solutions.

The advancements in technology have allowed us to streamline a variety of tasks and better manage them. One of the most common issues of any company with vehicles used to transport its customers is the inability to understand the larger image by analyzing information from different aspects of its operation.

Engaging a company to create an app that is custom designed for your company that incorporates various features such as vehicle location and logging vital information and data analysis can do great for your business. It helps to make more effective business choices and expands your business. This article gives more details about the evolution of vehicle tracking solutions.

What is a Fleet Management Solution?

Companies can organize their vehicle fleet with a more straightforward method. The software for fleet management is the perfect intelligent tracking system for this type of business that lets you keep track of each vehicle in real time. Technology advancements are regularly introduced to make life easier for businesses of this kind.

Software that uses technology such as GPS AI/ML, AI, and AI/ML. That allows users to manage their businesses better. This kind of software has a range of applications. It allows users to manage their company and make well-informed decisions online. It also makes it easier to manage other processes, including fuel and delivery management, and permits real-time tracking of vehicles.

Common Challenges of Fleet Management

Common Challenges of Fleet Management

  • Fleet owners must optimize their operations regularly because there are a variety of external factors that can impact their profits. One of these is the price of fuel. This is a challenging task without a process in place, as it requires gathering lots of information and then analyzing it.
  • Managing an entire fleet of vehicles, managing their maintenance, and deciding to purchase new and more efficient vehicles is only a decision that can be made with all the information available. This would require having to examine a vast database. The process of gathering precise data and maintaining records can be complex without a proper system in place.
  • Driver shortages can make a business stand a standstill if there is a better system to determine the needs and plan the workload ahead of time.
  • Managing a long-distance route involves using a massive database that contains information from various sources and then analyzing it for different reasons. It is essential to ensure proper communication and provide real-time updates to drivers.
  • The business involves the management of transport, vehicles, and other resources. It creates a large amount of repetitive and administrative tasks that are lengthy.
  • Other challenges include safety and health issues keeping employees' compliance, avoiding information overload, and assessing the need for expansion.

Here are some interesting facts and figures that illustrate the problems facing companies in this sector:

  • Nine million trucks are operating in the USA and are used for business apart from agriculture and to serve a purpose for the government.
  • In the trucking sector, the USA earns $791.7 Billion in revenue annually.
  • 4.4% of the shipping bill for the USA is due to trucking.
  • A total of 93 billion tons of freight was shipped through trucks across the USA in 2021. This amounts to 72.2 percent of the total value of domestic goods.
  • Trucks registered in the USA drove 302.14 billion miles in 2020.
  • The trucks employed for business use across the USA consumed 44.8 billion gallons of fuel in 2020.
  • Utilizing a powerful software program can dramatically reduce the expense of fuel.
  • Businesses that use GPS technology could boost their profits.
  • More companies are adopting software for managing fleets.

Benefits of Developing a Fleet Management App

benefits of developing

  • It's the best way to improve drivers' safety and reduce gasoline and fuel costs.
  • The tasks for maintaining your vehicle could be more efficient by utilizing the larger view.
  • The truck's route can be controlled more efficiently, especially for longer routes.
  • Allows for implementing the latest and most innovative technologies, such as GPS geo-fencing, tracking, and extensive data analysis (fuel routes, vehicles, etc.)
  • It makes it easier to manage compliance and reach goals for each job.
  • It's also a powerful tool for business intelligence essential when making an important business decision.
  • Fleet managers can schedule their tasks and dispatch shipments, thereby increasing coordination.
  • The software automates a variety of tasks, thereby reducing human error and making the process faster and more efficient.
  • A similar app is designed to keep track of various factors of an effective fleet management system. It generated a great deal of information about the vehicles, their locations and fuel consumption, speed, and driving style, as well as information about the shipping. Because this is a massive amount of information, it is also possible to export it in various formats. There's an option to use cloud storage, which makes it unstable to be analyzed.
  • Monitoring each fleet vehicle becomes easy because this system offers real-time status updates for every element of the car. The system instantly alerts the driver if they are behind schedule, are involved in an accident, changed routes, or are being used for unauthorized purposes, etc. This allows them to alter the route to keep their deliveries on schedule automatically.
  • The managers no longer need to pay massive maintenance bills because they must be aware of their vehicles' problems. They will get real-time updates regarding the condition of their vehicle and plan maintenance on a timely basis.
  • It's also the best method to understand the habits of the truck driver and then train the driver or give them instructions.
  • The benefits of a system of this kind surpass the expense and time to develop it. Other benefits include precise data generation, improved quality of service, more efficient billing, lower cost of managing your fleet, and significant improvements in communication and the quality of service.
  • It improves customer satisfaction, reduces costs, and increases productivity.

Finding Acquaint Softtech's experienced developer is an excellent alternative to employing freelancers. We have a committed team of developers who will take complete responsibility for the project and deliver a top-quality product on time. We're experts in the development of software to manage fleets. Get in touch with us today to discuss an innovative solution.

Here are some statistics that can help you comprehend the advantages of this software:

  • The market for fleet management software will be 18.2 Billion USD by 2021 and is predicted to grow to 67.38 Billion USD by 2029.
  • The global market for vehicle tracking systems is projected to reach $109.95 billion by 2030.
  • Telematics software helps reduce the price of fuel by as much as 55 percent.

Popular Applications of Vehicle Tracking Apps

popular application

  • It assists businesses in engaging with preventive care. It assists in scheduling maintenance schedules and also provides periodic updates, too. The fleet manager will be notified of any issues with the vehicle, replacement parts, repair orders, and much more.
  • It's also the most efficient method to monitor the vehicle's fleet, check its availability, keep track of the amount of fuel consumed, and monitor drivers' behavior.
  • Finding the most efficient route by analyzing the information, tracking the vehicle's history, and monitoring the journey in real time. Enhances communication between drivers and management. Set up Geo-fencing and be alerted when the vehicle departs or leaves the Geo-fence.
  • Automate various tasks, such as assigning vehicles and monitoring the route, dynamic routing, accident reporting, and real-time status alerts.
  • It streamlines the delivery process by automating various dispatching processes, assigning delivery agents, and monitoring delivery processes in real-time. The administration receives real-time alerts about the delivery location and relevant notifications using Geo-fencing technology.
  • Optimization of fuel management is popular because it can monitor the amount of fuel consumed in real-time, record information, and adjust it to meet the requirements.
  • Some other well-known applications include expense management, budgeting, and compliance monitoring.

How does it work?

There are a variety of modules included in the fleet management software, as it comes with a broad range of options. The software can be used for numerous uses, such as managing drivers, management, maintenance personnel, and overall management. Every user has access to one specific feature, except managers who have access to the whole system.

The program allows users to use the vast database for analysis to plan the most efficient route and perform other management tasks. It lets one control all aspects of the tip and set up the required alerts. Administrative and management users can use the tracking function of the software. They can track every aspect of every job in real time.

The manager can view the vehicle's history and receive alerts regarding the vehicle. They can also perform other administrative tasks, like sharing location information. Managers have access to many other functions. They can also configure the Geo-fence to be notified of appropriate notifications and configure the dashboard.

Managers can conduct specific analyses and create reports that help them make better decisions in business, improve processes, cut costs and increase efficiency.

Top 15 Features of Smart Fleet Management Solution

features of fleet management

  1. GPS Tracking: Follow the fleet with GPS technology in real time. It can also keep track of other variables like weather, traffic routes, and more. To make analysis and make better choices.
  2. Geo-fencing: Users can set how far the delivery truck has to follow while making a delivery and be notified when it departs from the route or branches of the Geo-fence signaled in advance.
  3. Optimization of fuel and engine costs tends to be astronomical; this program lets one monitor vehicle operations in real-time, collect data, conduct analysis and optimize engine efficiency and consumption of fuel.
  4. The maintenance of the vehicles within the fleet is made more accessible through monitoring systems that provide comprehensive reports whenever required.
  5. Security and safety of the fleet: The information generated by this app and by monitoring different parameters are saved securely and safely to protect the company from being exposed through hackers.
  6. Telematics: Vehicles that use this type of system permit the manager to keep track of various aspects of the delivery and to store information on the same, either locally or in the cloud. The data stored includes driving habits such as braking hard or soft and speed, the amount of fuel consumed and the force of the braking, the direction, the condition of ignition, and more.
  7. Dashboard: A system such as this can be used by various users. Each user can customize their dashboard to suit their needs by incorporating information from various sources and live updates such as details about the fleet, tracking of vehicle information, fuel consumption details, and route efficiency.
  8. Real-time location history and vehicles can be located in real-time and have exact information about their location. They are also tracked, and the information gathered can be used to analyze the process. Users can access the history of their location to conduct various analyses and make better choices based on it.
  9. Drivers who behave in a manner monitored by the driver are only sometimes following directions and are more likely to diverge from their duties. Changes to the schedule, poor driving, speeding or speeding, etc., can make the trip more costly. This feature lets you observe every driver's aspect and communicate with them in real time.
  10. Plan trips for the whole trip can be planned and scheduled according to how much space is available in the fleet and the package size. The system can automate various tasks, such as identifying the most suitable drivers, deciding on the most efficient route, and sending out the required alerts.
  11. Reports are generated: Many aspects of the fleet's operation are monitored and tracked using various software. This creates lots of information that is then processed and used to produce pertinent reports.
  12. Scheduling route: This system determines the most efficient route depending on various factors such as the destination, weather, traffic, and much more. The route is also analyzed and adjusted in real time, depending on the kind of issues that may be encountered.
  13. Intelligent notifications could be configured to notify you according to your preferences. It can be set up to cater to suit different types of users. The alerts will alert you to reach the destination, speed up, Geo-fences that break, updates on routes for drivers, etc.
  14. Remote asset management Fleet management software stores data in cloud storage, including other capabilities enabling you to control the whole system from a distance.
  15. Monitoring compliance: The entire fleet is continuously monitored using parameters like speed, fuel driving, driver behavior, and route, among others. They also record these parameters. They are utilized to guarantee the fleet's compliance following the regulations and rules of the company, department of transport, as well as any other relevant.

Tips To Develop A Fleet Management Software

tips to develop fleet management

Digital change has affected a variety of sectors. More companies are hiring mobile application development companies like Acquaint Softtech to build fleet management software. Every company needs an app to improve its processes and stay in the game by providing excellent customer service.

Acquaint Softtech is a company that develops GPS-based fleet management software. The company with experienced and skilled developers to aid your company in developing an outstanding application. Here are some suggestions on how to create Fleet management applications:

  • Be sure to keep the business goals in your head, and create you will have a clear understanding of the operation of your company. This is essential when working with professionals. They must also be aware of any particular requirements you might encounter.
  • In a business with multiple types of vehicles, the system should be intelligent enough to assign the appropriate vehicle according to the needs.
  • The system comprises many modules and users, making efficient communication essential to ensure the whole procedure goes smoothly. Also, everyone receives up-to-date information.
  • One of the essential components of this kind of software monitors several parameters to ensure optimal performance. This involves monitoring the driver's performance, fuel consumption, travel time, and traffic. The data from the database is utilized for analysis.
  • Create a system with enough space to improve. It is a good idea to assess the effectiveness of the application and then make it more efficient according to your needs.
  • Please use advanced technologies such as IoT, which lets you manage the system remotely and monitor it from the location.
  • Do some research about the kinds of features you'll need to improve the efficiency of your fleet, including Geo-fence tracking, GPS tracking, fleet maintenance, etc.
  • The task of creating this software to experts such as Acquaint Softtech since they are more equipped to manage this kind of task.
  • The two most popular platforms that can be used for this type of application are a web-based site as well as a mobile application (iOS and Android). The technologies suitable for developing this type of application are Laravel Development, iOS, Android Flutter React Native, IoT AR/VR, AI/ML, and many more.
  • The cost of building software for managing fleets will vary based on the added features. However, it is only advisable to select a company for development on the development price.


The fleet management application program includes a variety of modules that generate an enormous amount of information. The data is then analyzed, and reports are created to improve the overall performance and efficiency of the software.

The main functions of a mobile application such as this are monitoring driving behavior, delivery times and vehicle efficiency, routing diagnostics of vehicles, and more. It's beneficial in managing the entire fleet, automating different tasks, improving efficiency, and decreasing time, work, and costs. It assists in optimizing the use of resources and makes your business more efficient.


  1. How can fleet management software be helpful to my business?

    Software like this gives you a complete view of your company's operations and enables you to make better-informed choices. It also helps to reduce costs and increase productivity by providing features like real-time location and intelligent alerts and vehicle location history geo-fences, route optimization, and more.

  2. What is the cost involved in creating software for fleet management?

    The cost of developing such an application is contingent upon various aspects. It is based on the type of application, its features, and the company's specific needs. It also depends on the kind of service you offer, such as fleet management and fleet service providers, the types of vehicles you have in your fleet, and the size of your company.

  3. What is the process of fleet tracking?

    The advancement in technology has enabled the tracking of delivery vehicles. This is possible across the entire fleet, which uses GPS technology to determine the vehicle's exact location and other aspects associated with the automobile. The primary benefit is that it helps you improve your business processes.

  4. How do you create fleet management software?

    The most effective method to design the best program for managing fleets is to study and gather all information regarding this kind of software. Determine your needs based on your goals for business; it is crucial to know the rationale behind the features you choose to include. It is best to record every step in detail, particularly the unique needs. This is essential to ensure that you know what you want before approaching the experts with your needs who can turn your concepts into reality.

  5. What is an excellent example of using fleet management software?

    An organization like this will likely have a massive fleet of vehicles, and it's nearly impossible to track the movement of each at a time manually. The software for managing fleets could assist in resolving this problem. When the vehicle's path diverges from the route previously defined, or it can leave the Geo-fence, the manager is informed and capable of taking appropriate actions.